EXISTING CLIENT NOT HAVING EXPENSE INVOICES

Hi CYAUSE,

Hope you are doing well!

This week I am travelling to XXXX for a filming trip. I will need to withdraw cash to pay my guide and for other miscellaneous expenses. As xxxx is one of the poorest countries in the world, paying with card won't be possible for majority of purchases so I will need to be using cash and acquiring receipts will also be impossible mostly due to the infrastructure of the country.

What do you think the best way to manage this for accounting purposes?

Thank you,

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Dear Mr. Client, 

Following your email please be informed that you can withdraw the amount you need but please make sure that you will keep every receipt/ invoice which you will have to send me in order to include them in the books. 

Thank you in advance, 

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Hi CYAUSE,

Thank you for your email. It is likely that I won't be able to get receipts for most transactions the cash is used for due to the reasons I mentioned in the previous email. Will this cause a problem?

Thank you,

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Dear Mr. Client,  

You can keep notes if possible which you will have to send me via email (e.g. MZN - ABC metical equals 100 on 03/06/2023 for transportation). 

I hope the above helps.