CYAUSE Accounting Fees for Small Companies: What to Expect and What’s Included

(real client enquiry)

Dear CYAUSE

I hope this email finds you well.

I am the director/shareholder of a Cyprus-registered LTD company with very low transaction volume. 

The company operates in Software and IT. 

The company issues approximately 25 B2B invoices per year (all VAT-exempt/no VAT charged), with total annual turnover of up to €100,000. There are no employees, no payroll requirements, and no significant additional expenses or complex international elements. 

The company is fully compliant and operates simply.

I am looking for a reliable accounting firm to handle the full annual compliance requirements, including:

Bookkeeping and preparation of financial statements

Statutory audit (or review, if applicable

Corporate tax return (IR4) preparation and filing, including provisional tax

Annual return (HE32) submission to the Registrar

Any other mandatory filings (e.g., UBO updates, tax clearance if needed)

I have seen your website and am interested in your services for small/low-activity companies. Could you please provide:

Your current detailed pricing (annual package or breakdown) for a company with this profile (25 invoices max, no VAT registration/filings needed, no employees)

What exactly is included in the package (especially regarding audit, tax calculations/filings, and compliance submissions)

Any additional/excluded fees (e.g., government levy handling, disbursements, VAT on your fees)

Whether you offer monthly/quarterly billing options

An estimated total annual cost (including 19% VAT if applicable) for my scenario

I would greatly appreciate a tailored quote or confirmation if your standard small-company package (e.g., your 01-25 invoices tier or Small*1 category) fits and the exact fee.

Please let me know if you need any further details about the company or documents to provide a more accurate quote. I am happy to discuss via email, phone, or a short call.

Thank you in advance for your time and assistance. I look forward to your reply.

Dear Client, 

Thank you for your interest in our services!

Based on the information you have provided, we have prepared a draft detailed offer for your reference. Feel free to ask me questions if any. 

* We have included the accounting, audit, UBO annual submission, company's tax declaration (IR4) and annual report submission (HE32). In our website, the table includes only the accounting and audit fees.

In the meantime, before the final decision with regards to the pricing, additional information will be requested such as nationalities and KYC documents of the director, secretary and shareholder, countries involved in the transactions, number and currency of bank accounts etc. 

We are also happy to jump in a short call if you wish. 

At your disposal, 

Kind regards, 

Hi CYAUSE,

Thank you so much for the prompt reply. 

To answer your questions: 

1. The nationalities of the two shareholders are Italian and Spanish. We are already in possession of Yellow Slips as well as Non-Dom status. We both spend most of the year, more than 6 months, in Cyprus. 

2. The Countries involved in the transactions are Spain and the UK. We are currently dealing with just two clients, one company from Spain and one company from the UK.

3. We only deal with transactions in EUR. We have one bank account only, domiciled in Luxembourg. 

As you see, a very easy setup. The company is already set up in Cyprus from 2023. 

I have also a few follow up questions: 

Treatment of forfeit/lump-sum expenses (e.g., rent, gasoline/fuel, insurance, supermarket purchases, flights, etc.):

How do you handle these in the accounting and tax preparation? Do you apply a forfeit/lump-sum deduction approach for such expenses, or do you require actual invoices/receipts for each? Are these types of expenses counted toward the invoice/line count in the tier (e.g., as purchase invoices), or handled differently?

Personal tax filings:

Does the quoted package include preparation and filing of personal income tax returns (for the two shareholders/directors), or is this a separate service? If separate, could you indicate the approximate fee?

Director remuneration structure:

Our company has two shareholders. We pay each up to €15,600 per year in commissions, with the remainder extracted as dividends if necessary. We do not pay salaries, and neither shareholder is affiliated with social insurance or GESY (no payroll/social contributions).

Is this structure fully supported in your compliance and tax preparation?

Please, let me know your updated quote based on the new information. Ideally, we would like to get a clear, transparent, final quote without unexpected fees, that includes everything we are legally obliged to provide. 

Thank you again for your time.

Hi Client, 

Thank you very much for the provided details! 

With regards to the involved countries, if you offer services to Spain, you should definitely be registered with the VAT and the VIES. Have you discussed this topic in the past with any consultant? (it is very important for compliance and reporting purposes. Fees are also slightly affected as we will need to prepare monthly and quarterly reports). 

Answers to your questions:

Treatment of forfeit/lump-sum expenses (e.g., rent, gasoline/fuel, insurance, supermarket purchases, flights, etc.):

How do you handle these in the accounting and tax preparation? Do you apply a forfeit/lump-sum deduction approach for such expenses, or do you require actual invoices/receipts for each? Are these types of expenses counted toward the invoice/line count in the tier (e.g., as purchase invoices), or handled differently?

Such expenses can be posted as long as they concern business expenses. We also need to have the relevant invoice/receipt (they are typically treated like the rest of the expenses unless a special rule applies). For example, if you pay rent and the property is used for both personal and business purposes, we can calculate an apportionment to be claimed under the company's expenses. 

Personal tax filings:

Does the quoted package include preparation and filing of personal income tax returns (for the two shareholders/directors), or is this a separate service? If separate, could you indicate the approximate fee?

Not included but we can include it if you wish. The cost usually depends on the complexity, please let me know what type of income will be declared (except the income you mentioned below). 

Director remuneration structure:

Our company has two shareholders. We pay each up to €15,600 per year in commissions, with the remainder extracted as dividends if necessary. We do not pay salaries, and neither shareholder is affiliated with social insurance or GESY (no payroll/social contributions).

Is this structure fully supported in your compliance and tax preparation?

Shareholders are usually not employed under their companies unless they are the directors too. However, with regards to the directors, there is no such requirement to receive salaries (it is sufficient that they receive commission/director fees). 

Please, let me know your updated quote based on the new information. Ideally, we would like to get a clear, transparent, final quote without unexpected fees, that includes everything we are legally obliged to provide.  

Sure, no worries. Let's clarify the VAT issue so that we proceed with the relevant amendments. 

At your disposal for any further clarifications, 

Kind regards, 

Good morning CYAUSE,

Thank you for the prompt reply!

To clarify our current setup: our Cyprus company is already VAT and VIES registered. All foreseeable invoices will be B2B, meaning no VAT is charged locally as we apply the Reverse Charge Mechanism. 

These are currently reported in our Cyprus VAT returns as zero-rated or out-of-scope supplies. Our volume is steady, consisting of one monthly invoice to a Spanish client and one to a UK client.

Regarding personal tax filings, our requirements involve declaring:

• Dividend income from the Cyprus LTD (where applicable).
• Director/Employee commissions (up to €15,600).
• Dividend and interest income from personal investments.

Could you please let me know how this scope affects your final rate bundle?

Thank you!

Dear Client, 

Thank you for letting me know. 

Yes, fees are definitely affected as monthly and quarterly reporting obligations are generated. 

Our revised offer is EUR 200 + VAT per month including the VAT and VIES declarations as well as the preparation and submission of your personal tax declarations (2 directors). 

Kind regards, 

Hi CYAUSE, 

Thank you so much for your detailed quote. I am in the process of finalizing with my current advisor. I'll be in touch.